Arabia Grand Temple & Court Inc.

Desert of Georgia

FREE AND ACCEPTED ANCIENT YORK RITE MASONS

PRINCE HALL ORIGIN, NATIONAL COMPACT, INC. USA

PROCEDURES MANUAL

(SOP's)

MISSION STATEMENT

The Mission of Arabia Grand Temple and Court are to dispense charity thru local/ state support of established community programs as well as the creation on new ones. Create good men and women to carry out the vision and work in peace, love, and unity.

VISION STATEMENT

As our Masonic roots may be traced back to African Lodge #459, thus Arabia Grand Temple and Court shares in a rich history and heritage, will strive to advance the communities in which we live by instilling the time tested values. Continue to nurture those values and preserve our heritage for future generations.

Financial Strategic Plan

Implement trusted financial practices in all matters related to Arabia Grand Temple and Court and subordinates. Implement time proven voucher system through the state of Georgia that will serve as a triple checks and balances and is uniform, user friendly, and true.

Actions:

Provide sound financial accountability and practices that are uniform for ALL of Arabia Grand Temple and Court it's subordinates by providing quarterly (Every 3 months) financial reports to Arabia Grand Temple and Court's trustees for review of set standards and practices

Secure documentation (receipts) of ALL contributions internal and external

Make prudent selections in our purchases of goods , services, and contracts

Develop alternate and additional sources of revenues to reduce our dependency on traditional revenue

Sources:

Develop annual budget that forecast expected revenue and expenses for the coming year. (Grand Department)

Develop projected budgets to forecast expected income prior to events

(Grand Department)

Subordinates to render a minimum of 10% of ALL events, functions, parties, anniversaries, solicitations, or fundraisers to Arabia Grand Temple and Court budget and finance board as contribution to overall operating expenses whenever Arabia Grand Temple or Court’s name or any portion of its members are associated. Arabia Grand Temple and Court will provide insurance against liability whenever Grand is notified by letter or present. Failure to comply will result in potential disciplinary actions to include but are not limited to suspensions and monetary at the discretion of the Grand potentate and Commandress.

Management Actions

Manage the fiscal activities of Arabia Grand Temple and Court in an efficient manner

Operate as a professional management team that is effective and accountable for all results

Meet with each Potentate and Commandress annually

Develop effective communication procedures between National, Grand, locals, and Members (Electronic mail, calling post)

Develop protocol for visitation of Grand officers (Annually)

Standardize reporting procedures for temples and courts

Standardize application process (All application are to go through proceeding house, temples and courts DO NOT VOTE on potential candidates)

Develop survey form to assess the effectiveness of the Grand department

Grand temple will develop goals that are in line with National Plan

Maintain a reputation of integrity and high moral values

Encourage Temples to promote charity project within their communities

Teach Temple how to promote events through the use of public service announcements(PSA’s)

Membership

Present the teaching of shrindom to our membership in its most ritualistic form so they will encourage others to join this rank of Nobility

Present creation in the most meaningful, attractive and positive manner

Ensure members are not lost thru neglect or lack of communication

Develop action plan for declining membership (reinstatement fees? discretion of Grand)

Vigorously support Youth Divisions so they may produce future members

Ensure officers are proficient in their duties and project an appealing image of Nobility

Establish recognition awards for achievement at various levels

Assess the talents of individual members, as a pool of resources

Public Awareness/Community Involvement:

Establish an ongoing image building program with local, state and national media, Internet and various publications, to promote awareness of Arabia Grand temple and court’s charitable contributions, its subordinates by securing photos and letters of thanks from recipients. (Forward copies to Grand Recorder)

Make donation to a nationally known charitable organization

Create and maintain a webpage

Create a data base email network for communicating with members

Develop family focused programs (Cook-out?)

Reestablish Grand motor corps (Go karts)

Larry

2012-07-30